Successful Implementation of Computerized Maintenance Management System (VAIL-CMMS®) Software
GASCO Tanzania required a Computerized Maintenance Management System (CMMS) to streamline maintenance operations, improve asset tracking, and enhance reliability across its facilities. Velosi was selected to provide VAIL-CMMS®, an advanced maintenance management software designed to optimize work order management, preventive maintenance, and inventory control. Additionally, VAIL-CMMS® was integrated with GASCO’s existing SAGE ERP system to ensure seamless financial and procurement processes.
Scope
The services included, but were not limited to, the following:
- Deployment of VAIL-CMMS®, software to digitalize maintenance workflows.
- Integration of VAIL-CMMS software with SAGE to synchronize asset and financial management.
- Configuration of modules to align with GASCO’s operational needs.
- Data migration from legacy maintenance systems.
- Implementation of preventive and corrective maintenance planning.
- User training on system usage and best practices.
- Ongoing support and maintenance.
Process
Velosi implemented VAIL-CMMS® to digitalize maintenance workflows, integrated the system with GASCO’s SAGE ERP, and configured asset, work order, preventive maintenance, and inventory modules to match operational requirements.
Outcome
GASCO achieved centralized asset visibility, improved maintenance planning efficiency, reduced downtime, and enhanced inventory control across all facilities.
Deliverables
Velosi successfully delivered the following:
- VAIL-CMMS Software with tailored modules for:
- Work Order Management– Automating maintenance task assignments.
- Preventive Maintenance Scheduling– Reducing unplanned downtime.
- Asset and Equipment Tracking– Enhancing visibility and reliability.
- Inventory and Spare Parts Management– Optimizing stock levels.
- Maintenance Reports & Dashboards– Providing actionable insights.
- Seamless Integration with SAGE ERP, enabling:
- Automated Procurement Processes– Linking spare parts requisitions with financial approvals.
- Cost Tracking and Budgeting– Ensuring real-time expense monitoring.
- Inventory Synchronization– Keeping stock levels aligned with maintenance needs.
- Training Sessions: Comprehensive hands-on training for GASCO maintenance teams.
- Data Migration Support: Transitioning legacy maintenance records to VAIL-CMMS.
- Post-Implementation Support: Ongoing maintenance, troubleshooting, and enhancements.
This collaboration reinforces Velosi’s position as a leader in asset integrity and maintenance management solutions, while enabling GASCO Tanzania to achieve operational efficiency, cost optimization, and data-driven maintenance strategies.