The Importance of CMMS for Hospitals

Hospitals rely on a Computerized Maintenance Management System (CMMS) for organizing asset management tasks and complying with regulatory standards in the healthcare setting, where patient safety is the utmost priority and equipment reliability is the key.

Operational Challenges in the Healthcare Sector

Maintaining hospitals involves dealing with critical issues such as.

• Relying on a traditional single system. Hospitals come across various challenges with written checklists that are sometimes untraceable or lost.
• Frequent issues with equipment often result in disruptions to operations.
• Regulatory bodies, like JCI (Joint Commission International), NFPA (National Fire Protection Association), and FDA (Food and Drug Administration) impose mandatory compliance standards.
• Maintenance expenses rise due to certain maintenance procedures.

Introducing VAIL-CMMS: The Definitive Healthcare CMMS Solution.

VAIL-CMMS is tailored according to the healthcare industry’s needs and requirements. It addresses critical challenges by providing a thorough maintenance management solution for hospitals.

• Minimizes downtime by implementing maintenance checks.
• Keeping track of compliance requirements automatically to ensure adherence to healthcare regulations.
• Improved tracking of assets. Controlling inventory to enhance the efficiency of managing resources.

Predominant Maintenance Challenges in Hospitals

Equipment Downtime: Essential medical equipment such as MRI machines, ventilators, and surgical instruments must operate smoothly without any interruptions. Any disruptions in their functioning can cause delays in treatment. Which can cause severe consequences.

Solution: VAIL CMMS automates maintenance plans to ensure crucial equipment is maintained promptly and malfunctions are minimized.

Regulatory Compliance: Hospitals mainly are required to adhere to maintenance standards set by JCI (Joint Commission International), NFPA 99 (National Fire Protection Association), FDA (Food and Drug Administration), and ISO 13485 to prevent issues and safeguard patient well-being.

Solution: VAIL-CMMS comes with compliance monitoring capabilities to generate reports for audits and maintain updated maintenance records for easy compliance with regulations.

Asset management: Dealing with an inventory of medical devices, in various hospital departments poses challenges such as items being misplaced and causing inefficiencies and delays in operations.

Solution: VAIL-CMMS enables hospitals to seamlessly track their assets in time to manage equipment efficiently and ensure proficiency.

Problem Statement: Hospitals utilizing maintenance procedures tend to incur operational expenses from urgent repairs and ineffective allocation of resources.

VAIL-CMMS adopts an approach with efficient maintenance procedures to reduce costs by 25 to 40%, enabling hospitals to maintain proper budget allocation.

VAIL-CMMS Offers Functionalities for Maintaining Hospitals Efficiently

• Automated preventive maintenance minimizes equipment downtime.
• Being proactive in scheduling is crucial for maintaining hospital equipment and preventing breakdowns by using advanced maintenance routines to ensure timely servicing of critical assets within the medical facility. This in turn enhances the durability of equipment and effectiveness in operations.
• Moreover, utilizing advanced integrated tools is essential for hospitals to ensure compliance standards set by JCI and NFPA among bodies are met through auto-generated reports.
• VAIL-CMMS for hospitals generates custom analytical reports of equipment history from installation to replacement.
• Keeps track of the cost of assets/equipment.
• Empowers database system for advanced forecasting of future needs.
• Efficiently monitors asset reliability and validity.
• Makes audits easier and guarantees smooth tracking of compliance requirements.
• Incorporates advanced technology in operations; system utilizes Maintenance, Repair, and Operations (MRO) Inventory Management Register within hospitals.
• Reduces the risk of losing equipment and enhances the precision of inventory records.
• Efficient Operations: Manages and oversees upkeep duties via a customized user dashboard optimized for devices.
• Guarantees equipment functionality reliability to avoid any interruptions in treatment and errors in healthcare settings.

Enhancing Effectiveness In Operations

VAIL CMMS streamlines maintenance and regulatory duties to enable healthcare providers to concentrate on delivering care rather than dealing with unwanted administrative issues.

Hospitals can optimize cost-efficient operations by focusing on maintenance, which helps minimize emergency repair expenses and maintain efficient resource allocation. They can benefit greatly from analytics and reporting tools that offer insights into the performance of equipment and trends in maintenance practices. This enables them to plan and budget effectively.

VAIL-CMMS in Use

The sized hospital faced challenges:

1. Frequent malfunctions of equipment often result in delays during procedures.
2. The inadequate planning of maintenance leads to periods of downtime.
3. There were risks associated with non-compliance stemming from documentation and tracking measures in place.

The VAIL-CMMS system in place at the hospital led to the following outcomes:

1. Achieving a 40% decrease in the time equipment is, out of service.
2. Maintenance requests were addressed 50% faster than before.
3. A 30% reduction in the maintenance expenses.

VAIL-CMMS integrates increased effectiveness in hospitals along with safety for patients and smooth adherence to healthcare laws.

Conclusion

The Future of Hospital Maintenance, with VAIL CMMS!

To conclude, VAIL-CMMS for hospitals represents the generation in hospital maintenance management offering advanced integrated solutions tailored to meet needs and challenges.

• Improve the dependability of the equipment.
• Make sure you comply with the regulations.
• Enhance the effectiveness of operations.
• Cut down on expenses for maintenance.

Let us move forward and visualize the impact of VAIL-CMMS, on enhancing maintenance practices at your hospital.

Get in touch with us today to schedule a customized demo and experience the capabilities of VAIL-CMMS!

Stay connected for more blogs!

Please contact us for more information and assistance.